Introduction

Mothers Climate Action Network (“MCAN”, “we”, “us”, “our”) supports mums to take collective action.  We are an organisation run by mums for mums who all want a safe and liveable climate, both now and for further generations. MCAN is a company limited by guarantee with no share capital. 

 

We are committed to protecting the personal information and privacy of everyone we work and interact with, including our team add link to web (employees and volunteers), members of the Mothers CAN collective, course participants, donors and website visitors. 

 

We believe you have the right to privacy on the web. This policy sets out how we will treat your personal information and how it is kept secure in accordance with the General Data Protection Regulation ((EU) 2016/679) and the Data Protection Act 2018 (UK) (together referred to as the “GDPR”).

 

Depending on how you interact with us, the personal information that we collect may for example include your name, postal address, email address, mobile number, contact preferences, bank or payment card details, or taxpayer status (to understand if we can claim Gift Aid).

 

We may also collect personal information about the donations you make to us, any actions you take as part of an activity with us, or events that you register for or participate in, and details from any interactions with our Network, Co-Directors or staff.

 

We may also gather personal information that is publicly available to support our communications e.g. tagging you in social media posts.

 

We will always make sure we have a lawful basis for processing your personal information.

The personal data we collect, how we use it, and the legal basis for this

Set out below is an explanation of the ways we collect and use, or “process” your data and the legal basis for this in accordance with applicable data protection laws.

 

If you sign up for an event, or subscribe to our emails:

We use Action Network, an advocacy and civic engagement platform that helps us activate grassroots support and reach decision-makers. If you have signed up for an event or course, or simply by emailing us asking for more information, we may keep data about your contact information, your name, your organisation as well as notes about your specific interests. We do this under the lawful basis of legitimate interest, taking on extra responsibility for considering and protecting your rights and interests, as stated by the General Data Protection Regulation.

 

We use Action Network as our marketing automation platform. It helps us to keep the information organised and to design and send you newsletters. By signing up to our newsletters, you acknowledge that the information you provide will be transferred to Action Network for processing in accordance with their Privacy Policy and Terms (available at https://actionnetwork.org/privacy).

 

We will use the information you provide on the newsletter sign up form to be in touch with you and to provide updates and marketing. You can change your mind at any time by clicking the unsubscribe link in the footer of any email you receive from us, or by contacting us.

 

If you express your interest in an Anxiety to Action course via Google forms

When using Google Forms, Google acts as a data processor, while the user (MCAN) is the data controller. Google’s Privacy Policy applies to the data stored in the Google Drive space. https://policies.google.com/privacy. MCAN accesses the results of the form via its Google Drive. Details are used to communicate with you about the course and also to support marketing future courses. 

 

We do this under the lawful basis of legitimate interest, taking on extra responsibility for considering and protecting your rights and interests, as stated by the General Data Protection Regulation.

 

If you donate to us: 

We collect personal information from donors including name, postal and e-mail address and credit card information. We do this under the lawful basis of legitimate interest, taking on extra responsibility for considering and protecting your rights and interests, as stated by the General Data Protection Regulation.

 

Donations are administered using Stripe and are processed in accordance with their Privacy Policy and Terms

 

If you contact us by phone, email, via the website contact form, or in writing:

If you exchange emails, telephone conversations or other electronic communications with our staff members or volunteers, we will record details of those conversations, including your contact details, and sometimes the content of the conversation. If you contact us via the website contact form this is administered by Action Network (see above).

We may use these details to contact you again in the future and keep you informed of upcoming events that might be of interest.

 

The legal basis for this processing is our legitimate interests in operating, managing and developing our organisation and our work.

 

If we arrange to have a conversation with you online or in person:

We will record details of those conversations, including your contact details, and sometimes the content of the conversation. 

We may use these details

 

• to keep accurate records

• to effectively run our courses

• to understand audience journey/marketing effectiveness

• to enable effective communications

• to potentially understand where to signpost mums to/from

• to tag active mums on social media if they have already engaged with our social media when celebrating their actions, and to promote Mothers CAN

• to connect and support like minded mums

• to inform you of upcoming events 

 

The legal basis for this processing is our legitimate interests in operating, managing and developing our organisation and our work.

 

Work-related contacts:

In the course of our work, we collect information such as the names, contact details and work-related information about individuals and organisations we work with and who contact us, including journalists and media professionals. We keep this information in order to invite you to collaborate on and participate in relevant work-related activities.

 

This includes the details of those whose professional interests align closely with our own and individuals who participate directly in our activities, as well as those who we have current contractual obligations with or who we may in the future enter into an agreement with. We also keep the details of other professional contacts if you have consented to hearing from us for this purpose.

 

We collect this information through business cards, publicly available online information, personal contact or occasionally recommendations from partners. The legal basis for this processing is our legitimate interests in operating, managing and developing our organisation and our work.

 

Applying for a job with us:

We collect contact information and personal statements from potential employees to help us shortlist for positions. The legal basis for this processing is our legitimate interests in operating, managing and developing our organisation and our work.

 

If you visit our website:

When someone visits our website we make use of Wix and the Google Analytics service to collect standard information about visitors to the sites and their behaviour (e.g. what pages they viewed). The data provided by Google Analytics is anonymised and in no way enables us to identify individual visitors, however, Google Analytics will place a cookie on your device to enable the service. For more information about how Google Analytics cookies work on websites visit: https://developers.google.com/analytics/devguides/collection/analyticsjs/cookie-usage

 

Our website uses WIX as the content management system (CMS) and web host. WIX uses a number of cookies for the functionality of the site. Details about what cookies WIX may place on your device can be found here:https://www.wix.com/about/privacy 

 

If you wish to not allow cookies, most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set, visit https://allaboutcookies.org.

 

The legal basis for this processing is consent.

 

Images and case studies 

We invite mums to provide images of themselves when they are taking positive climate action or representing MCAN. We invite mums to provide case studies and quotes to support the promotion and celebration of our work. The legal basis for this processing is consent.

 

Data stored by Mothers CAN groups

Group leaders are responsible for managing the data of their group members and must comply with GDPR legislation.

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Your data and third parties

MCAN works with third party service providers who perform certain data processing tasks on our behalf. All third parties that we work with are contractually obligated to act in accordance with current data protection legislation. 

 

We will never sell, rent or trade your personal data. We will refuse to comply with law enforcement requests for access to personal data concerning users of our online platforms that we believe to be unwarranted, and unless legally prohibited or unable to do so, will notify the data subjects concerned. Third party service providers may also be compelled to disclose data for purposes other than which it was collected.

 

Social media links

We use social media to increase the reach and impact of our work. Our social media pages are managed by MCAN staff and Co-Directors. Personal data processed by social media platforms is subject to the terms and conditions of those platforms, which may act as controllers of that data. Individuals who engage with our social media accounts should check the terms of the relevant platforms, which are subject to regular change, to understand how their data may be used.

 

MCAN has accounts with the following social media platforms:

 

Twitter, see Twitter’s Privacy Policy

Facebook, see Facebook’s Data Policy

YouTube, see YouTube Privacy Guidelines

Instagram, see Instagram’s Privacy Policy

LinkedIn, see LinkedIn’s Privacy Policy

 

Retention and deletion of your information

We keep your data as long as is necessary in connection with the purpose it is collected for. We do not keep data longer than required in connection with that purpose. We will delete the information we hold about you as soon as we no longer need it or, where actionable, at your request (see “Your rights” section below). For further specific information about our retention policies, please contact us on the details provided below.

 

Security of your personal data

We take appropriate measures to ensure that any personal data is kept secure, including security measures to prevent personal data from being accidentally lost, or used or accessed in an unauthorised way. We limit access to your personal data to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.

 

We also depend on you to protect your information. Where required, please set up a strong password and keep it confidential. If you become aware of any breach of security, please notify us immediately.

 

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to the website; any transmission is at your own risk.

 

Statement of use of personal equipment

MCAN recognises staff, Co-Directors and volunteers will want to use their own personal devices to access MCAN, such as having work calendars or emails accessible on personal phones. Where this is done the following must be followed.

 

• All devices must be up to date in terms of security updates

• All devices must have a password/pin or other method of locking so that if lost automatic access is not enabled

• Accessing and processing data should be kept to a minimum on personal devices

• Any loss of device, through theft or general loss should be reported to the Co-Directors so that any risks can be assessed

• When using personal devices for work due diligence needs to be paid to separating work and personal items, i.e. when writing work related emails diligence must be made to ensure that these are not cross populated with personal content.

• If allowing someone else to use a device such as a home computer you must ensure that any MCAN data is not accessible and any accounts are logged out.

 

Photo Rights

If you see a photo of yourself or a child being used by MCAN and no longer want us to use it you can remove your consent at any time and MCAN will take our best efforts to remove the use of that Photo. To do so contact us and simply ask us to remove the photo. We may need to take some data at this point to confirm the request.

 

Legal Requests for Information

MCAN will only share data with law enforcement where we are legally obligated to do so. Our default position is to not share data unless we absolutely have to. Requests for sharing data will be reviewed. Where we are made aware of such a request we will always aim to inform the individual about who the request has been made unless we are legally required not to.

 

Your rights

Individuals whose personal data is processed by MCAN have the following rights:

 

The right to be informed as to whether we hold data about the individual;

The right of access to that information;

The right to have inaccurate data corrected;

The right to have their data deleted;

The right to opt out of particular data processing operations;

The right to receive their data in a form that makes it “portable”;

The right to object to data processing;

The right to receive an explanation about any automated decision-making and/or profiling and to challenge those decisions where appropriate.

 

You can update your preferences or unsubscribe from our mailing list at any time by clicking on the links in the newsletter. 

 

You can also contact us to opt-out of or withdraw your consent to data processing we undertake, however in some cases we may need to retain data where it is kept in compliance with a legal obligation (e.g. records of donations must be kept).

 

You also have the right to bring concerns to your national data protection regulator if you feel that your personal data has been unlawfully processed.

 

The Data Protection Authority in the United Kingdom is the Information Commissioner’s Office (ICO). If you need any further information about your rights or want to lodge a concern or complaint, you may contact the ICO here.

 

Contact us

If you have a query regarding this Policy, or if you would like to exercise your rights as a data subject, please contact hello@mothers-can.org 

 

Changes to this policy

We keep this Privacy Policy under regular review and will place any updates on this page. This Privacy Policy was last updated on 11 September 2025.

 

This policy is adapted from Parents for Future UK and shared under a Creative Commons (CC BY-SA 4.0) licence. The policy is also available at:

openrightsgroup.org/privacy-policy